Privacy Policy

If your organisation is a Bond member, we will ask the organisation to name someone as our main contact. We will collect and store the contact’s name, job title, email address and telephone number. We will also keep a record of that person’s contact preferences and copies of emails we’ve had with them. 

If any other people from a member organisation give us their details, we will also keep a record of their name, job title, email address and telephone number, as well as a copy of correspondence we’ve had with them. 

We rely on our legitimate interests to collect and use personal data in this way as it enables Bond to deliver our membership services to organisations, and to individual contacts at those organisations.  

CEOs of our member organisations will receive our CEO newsletters, unless you tell us that you don’t want to receive these. There is always an unsubscribe option on our newsletter communications, or CEOs can contact us at [email protected] to opt-out.  

We may also ask other contacts at our member organisations if you would like to receive our newsletter and email communications. We will only use your personal data to send you these types of communications if we have your consent. 

We keep details of contacts at our member organisations for the duration of the membership or until the person leaves the organisation, if sooner. If an organisation ceases to be a member of Bond, we keep contact details for 3 years in order to help us monitor membership engagement levels. 

When you sign up to attend our events  

If you sign up to attend a Bond event, we will ask you to give us your name, the organisation you work for and your job title, and your email address.  

We will use this personal data if it is either: 

• necessary for us to enter into, or perform, a contract with you in relation an event booking; or 

• because we have a legitimate interest to provide information about the event to you. 

For certain events, we may also ask you to provide additional information such as your gender, or any access or dietary requirements that you have. We will only ask for additional information if it is necessary and it is up to you whether you provide this information to us. If you choose to provide additional information, you consent to Bond using that personal data for the event, which may include sharing it with our event partners. You will always have the option to indicate that you would “prefer not to say” if you do not want to share additional information. We will delete any additional information that you provide 3 years after the event.  

We will sometimes ask you if you would like to hear from one of our partners, for example if we are putting on a joint event with another organisation. We will only use your personal data in this way if you give your consent. 

We will keep a record of the events that you have attended for 3 years after the date of the event. We use this information for monitoring purposes. 

If you apply for a role with Bond, we will ask you to provide the following personal data as part of your application: name; contact details (home address, telephone number, email address); age; and information in your CV, biography and/or cover letter such as your employment history and qualifications. 

If we ask you to attend an interview, we will keep a copy of information that you provide to us during the interview and copies of any tests that we set as part of the application process.  

We keep copies of all correspondence with you during the recruitment process. We will also collect and retain details of your referees and information provided in references. 

We carry out pre-employment checks, including right to work checks and (where applicable to the role) criminal record checks. We will keep a copy of your documents, such as your passport and visa, to evidence your right to work in the UK. We will also keep a record of any criminal record check that is carried out. 

We may collect and use special category data as part of a recruitment process, such as information about your race or ethnicity, religious beliefs, sexual orientation and political opinions or information about your health, including any medical condition. 

We collect the majority of this personal data directly from you during the recruitment process. We also collect additional personal data from third-parties including criminal records checks carried out through the Disclosure and Barring Service and information from your named referees. 

We use your personal data in this way if we have a legitimate interest to: 

• assess your skills, qualifications, and suitability for the role; 

• carry out background and reference checks; 

• communicate with you about the recruitment process; and 

• keep records related to our hiring processes. 

Sometimes we may need to use your personal data in a recruitment process if we need to comply with a legal or regulatory requirement – for example, to carry out certain pre-employment checks. 

If we use your special category data as part of a recruitment process, we will usually ask for your explicit written consent, except where we use criminal offence data or equalities monitoring information for reasons of substantial public interest. 

If you are unsuccessful in your application, we will keep your personal data for 6 months after we have communicated to you our decision about whether to appoint you. 

Bond receives funding from trusts, foundations and Government departments. We ask our funders to give us details of a contact at the organisation and we keep a record of that contact’s name, job title, email address and telephone number.  

We rely on our legitimate interests to collect and use personal data in this way as we only use these contact details to communicate with our funders about the support that they provide to us. 

We keep details of these contacts for the duration of the period that the funder provides support to Bond and for 7 years after funding comes to an end, so that we can get in touch if our auditors, accountants, or regulators ask us to provide additional information about funding that we have received.  

Bond works with a variety of corporate partners, including recruiters and directories. We keep a record of contacts at our corporate partners, including the contact’s name, job title, email address and telephone number.  

We also keep contact details of stakeholders, such as MPs or advocacy contacts. We keep a record of their name, email address, telephone number and social media handles.  

We rely on our legitimate interests to collect and use personal data in this way as it enables Bond to keep in touch with key partners and stakeholders about work that we are doing with them, and about opportunities that may be of interest to them.  

We sometimes ask contacts at our corporate partners if they would like to receive our newsletter and email communications. We only use personal data to send these types of communications if we have your consent. 

We keep details of contacts at our corporate partners for the duration of the time that we work with the organisation, or until the person leaves the organisation, if sooner. If we stop working with a corporate partner, we keep contact details for 3 years for internal monitoring and reporting purposes. 

When we work with third-party suppliers or consultant companies, we collect and store details of key contacts at those organisations including: name, job title, address, email address and telephone number. We also keep a record of correspondence that we have with those contacts. We rely on our legitimate interests to collect and use personal data in this way as it enables Bond to work effectively with our suppliers and consultant companies.  

When we work with individual consultants who provide services to us, we keep a record of their name, address, email address and telephone number. We also ask for bank account details for payment purposes. 

We keep details of suppliers and consultants for the duration of the period that we work together (or, in the case of suppliers or consultant companies, until the person leaves the organisation, if sooner). If we stop working with a supplier or consultant, we keep personal data 7 years.